CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Charles Mapp, Justice Court Administrator |
Recommendation:
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Approve an Amendment to the Contract with Tyler Technologies, Inc., for CBE No. 605011-18, for Software, Licenses and Professional Services for Las Vegas Justice Court Case Management System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Information Technology |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$9,000.80 |
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Description: |
Software, Licenses and Professional Services |
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Additional Comments: |
Amendment No. 5 will decrease the Contract amount by $9,000.80, for a new total Contract amount of $725,235.97 annually. |
BACKGROUND:
On August 6, 2019, the Board of County Commissioners (Board) approved the award of CBE No. 605011-18 for Software, Licenses and Professional Services for Las Vegas Justice Court Case Management to Tyler Technologies, Inc. (LBE) in the amount of $292,236.77 annually to provide software, licenses, support and professional services to the Case Management System for the Las Vegas Justice Court.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award until the County no longer requires maintenance and support of the software.
• Included the option to increase the award amount up to 5% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the option to increase the award amount up to 6% for possible price increases for renewal terms, per amendment No 4.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Amendment No. 1 provided for professional services for the case management system. It also revised Exhibit B to allow for a 3% cap on annual increases for the maintenance and support fees.
Amendment No. 2 added the product Defendant Access.
Amendment No. 3 added Exhibit 2c in its entirety.
Amendment No. 4 revised Exhibit B per amendment No. 1, added Revised Schedule 1- Investment Summary, and Exhibits C and D.
Approval of Amendment No. 5 will remove product NCSC CourTools from the Schedule 1- Investment Summary, maintenance and support list. The attached Amendment No. 5 document details the modifications and costs involved.
Tyler Technologies, Inc. currently holds a Clark County Business License.
Contract Summary:
BCC Agenda Date Agenda Item No. Description Amount (*)
August 6, 2019 4 Contract Award $292,236.77 annually
August 18, 2020 4 Amendment No. 1 $250,000.00 annually
November 21, 2023 12 Amendment No. 2 No fiscal impact
January 16, 2024 11 Amendment No. 3 No fiscal impact
May 21, 2024 18 Amendment No. 4 $192,000 annually and $61,000 one-time fess equaling $253,000
August 4, 2026 Pending Amendment No. 5 Decrease $9,000.80
New Total Contract Amount $725,235.97 annually
(*) Amounts reported reflect the maximum allowable and are inclusive of annual escalators.