Clark County - File #: 24-669

• File #: 24-669
• Status: Passed
• File created: 5/7/2024
• In control: Clark County Board of Commissioners
• On agenda: 6/4/2024
• Final action: 6/4/2024
• Title: Ratify and approve the decrease of funding to the Competitive Bidding Exception with Microsoft Corporation, for CBE No. 605821-21, for Microsoft Enterprise Agreement No. E1514020; and authorize the Chief Financial Officer or her designee to sign current Enrollment document and all subsequent Enrollment documents; subject to approved budget appropriations; or take other action as appropriate. (For possible action)

Date	Action By	Action	Result
6/4/2024	Clark County Board of Commissioners	Approved; Agenda note: Item No. 7 Minutes

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

Petitioner:

Jessica Colvin, Chief Financial Officer Bob Leek, Chief Information Officer

Recommendation: 

title

Ratify and approve the decrease of funding to the Competitive Bidding Exception with Microsoft Corporation, for CBE No. 605821-21, for Microsoft Enterprise Agreement No. E1514020; and authorize the Chief Financial Officer or her designee to sign current Enrollment document and all subsequent Enrollment documents; subject to approved budget appropriations; or take other action as appropriate. (For possible action)

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FISCAL IMPACT:

Fund #:	Various	Fund Name:	Various
Fund Center:	Various	Funded PGM/Grant:	N/A
Amount:	Decrease of $510,200.22
Description:	Microsoft Enterprise Agreement No. E1514020
Additional Comments:	The total Contract award was in the amount of $20,875,000. To date, the total Contract amount used is $10,930,767.81. A funding increase was approved for $26,609,587.32. The funding decrease of $510,200.22 will bring the total Contract amount to $46,974,387.10.

BACKGROUND: 

On April 20, 2021, the Board of County Commissioners (Board) approved the award of CBE No. 605821-21 to Microsoft Corporation (LBE) in the amount of $20,875,000 for software products and to authorize the issuance of purchase orders through Microsoft's reseller CDW Government LLC (LBE).

The following are the pertinent provisions of the Agreement:
•                     The term of the Agreement was date of award through October 31, 2027, and included the option to                      renew for one (1) 36-month period. There is 1 renewal option remaining.
•                     Included the option to increase the award amount up to 25% based on possible increased user                      requirements for the renewal terms and approved budget appropriations.
•                     Included the County’s option to terminate for cause, or default and suspend the Contract with advanced                      written notice.

This approval will provide a funding decrease and allow an updated Enrollment document to be executed by the Chief Financial Officer.

Microsoft Corporation currently holds a Clark County Vendor Registration.