CLARK COUNTY Water Reclamation District
Board of Trustees
AGENDA ITEM
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Petitioner: |
Thomas A. Minwegen, General Manager |
Recommendation:
title
Approve and authorize the General Manager to utilize the Omnia Partners Cooperative/City of Mesa, AZ Purchasing Agreement No. 2024056-02, competitively solicited and awarded to CDW Government LLC, for Information Technology Solutions, Products and Services; and issue purchase orders to CDW Government LLC (Freda Hill, Senior Manager Proposals), for the purchase of Information Technology equipment, solutions and related services, District CFN No. 250003; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
O&M and Capital Funds |
Fund Name: |
CCWRD General Funds |
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Fund Center: |
CCWRD Funds |
Funded PGM/Grant: |
N/A |
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Amount: |
$2,000,000 estimated annually |
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Description: |
Information Technology Equipment, Solutions and Related Services |
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Additional Comments: |
The total expenditures will be allocated and spent based on approved budgets. |
BACKGROUND:
The District maintains an ongoing annual need to procure various Information Technology (IT) hardware, software and related services to support and secure its business networks and operational requirements. The District currently maintains a standardized inventory of IT equipment, focused on core network infrastructure (switches, routers, and access points), network security equipment and software (firewalls, intrusion prevention and detection systems, security software, network monitoring and equipment), client endpoint hardware products (personal computers, laptops, tablets and printers), miscellaneous hardware (peripherals, scanners, monitors and displays) and various commercial off-the-shelf (COTS) software solutions. In addition, the District leverages hardware and software maintenance agreements, along with other related IT services.
On July 2, 2024, the Omnia Partners Cooperative/City of Mesa, AZ and its Authorized Body awarded Agreement No. 2024056-02 for Information Technology Solutions, Products and Services to CDW Government LLC. Leveraging the Omnia Partners Cooperative/City of Mesa, AZ agreement enables cost reduction through volume discounts, while fulfilling the District's procurement needs for various IT equipment and related services.
Staff recommends that the Board approve and authorize the General Manager to utilize the Omnia Partners Cooperative/City of Mesa, AZ Agreement No. 2024056-02 for Technology Solutions, Products and Services and issue purchase orders to CDW Government LLC, for the procurement of various IT equipment, products and services.
The following are pertinent provisions of the agreement:
• The initial term of the contract is from the date of BOT award through July 1, 2028;
• The agreement includes the option to renew for three (3) additional two-year periods and/or as extended by the lead agency; and
• The agreement includes the option to terminate or suspend for cause or convenience with advance written notice of intent.
In accordance with NRS 332.195.1(c), a governing body or its authorized representative may enter into a contract pursuant to a solicitation by a cooperative purchasing organization like Omnia Partners. CDW Government LLC (LBE) currently holds a Clark County business license.
This agenda item has been reviewed and approved by the District General Counsel.