CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Shauna Bradley, Acting Director of Real Property Management |
Recommendation:
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Approve the award of Bid No. 606798-23, for Annual Requirements Contract for Fire Alarm Systems Monitoring Countywide, to the low responsive and responsible bidder, contingent upon submission of the required insurance. Staff recommends award to EDS Electronics, Inc.; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
Various |
Fund Name: |
Various |
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Fund Center: |
Various |
Funded PGM/Grant: |
N/A |
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Amount: |
$157,517.50 Annually |
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Description: |
Fire Alarm Systems Monitoring Countywide |
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Additional Comments: |
The total Contract award is estimated in the amount of $943,610.63 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
Bid No. 606798-23, for Annual Requirements Contract for Fire Alarm Systems Monitoring Countywide was advertised on October 26, 2023, and opened on November 28, 2023. The Bid amounts are as follows:
BIDS RECEIVED: BID AMOUNTS: REVISED BID AMOUNTS:
EDS Electronics, Inc. (ESB) $450,050.00 $157,517.50*
Communication Electronic Systems (NBE) $282,791.00 $220,576.98*
DataPlus Communications (SBE) $267,011.54
Alarmco Inc. (NBE) $326,419.88
*Bid totals revised to reflect payment discount offered. EDS Electronic, Inc. offered 65% net 35 days and Communication Electronic Systems offered 22% net 30 days.
This Contract is for Fire Alarm Systems Monitoring Countywide.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from date of award through March 31, 2025, and includes the option to renew for 4, one-year periods and includes a 3-month extension.
• Includes the option to increase the award amount up to 10% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.
EDS Electronics, Inc. currently holds a Clark County Business License.