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On agenda:
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6/4/2024
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Final action:
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6/4/2024
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Title:
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Approve an Amendment to the Contract with Staples Business Advantage dba Staples Contract & Commercial LLC, for Bid No. 604511-17, for Annual Requirements Contract for Office Supplies; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Deputy County Manager Jessica Colvin, Chief Financial Officer |
Recommendation:
title
Approve an Amendment to the Contract with Staples Business Advantage dba Staples Contract & Commercial LLC, for Bid No. 604511-17, for Annual Requirements Contract for Office Supplies; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
body
FISCAL IMPACT:
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Fund #: |
Various |
Fund Name: |
Various |
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Fund Center: |
Various |
Funded PGM/Grant: |
N/A |
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Amount: |
$2,809,202.50 |
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Description: |
Annual Requirements Contract for Office Supplies |
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Additional Comments: |
The initial Contract amount was $9,644,172. Amendment No. 1 had no fiscal impact. Amendment No. 2 increased the Contract amount of $4,000,000. Amendment No. 3 increased the Contract amount by $2,809,202.50. Amendment No. 4 will increase the Contract amount by $2,809,202.50 for a new total Contract amount of $19,262,577, should all renewal options be exercised. |
BACKGROUND:
On June 27, 2018, the Board of County Commissioners (Board) approved the award of Bid No. 604511-17 for Annual Requirements Contract for Office Supplies to Staples Business Advantage dba Staples Contract & Commercial LLC (LBE) in the amount of $9,644,172 for Countywide office supplies.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award through June 30, 2019 and included the option to renew for 4, one-year periods. There are 0 renewal options remaining.
• Included the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Amendment No. 1 added a drastic market condition escalation clause.
Amendment No. 2 increased the estimated annual Contract amount.
Amendment No. 3 extended the Contract term through June 30, 2024.
Approval of Amendment No. 4 will extend the Contract term through June 30, 2025. The attached Amendment No. 4 document details the modifications and costs involved.
The Business License Department has determined that a Clark County Business License is not required for this effort.
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