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On agenda:
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12/17/2024
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Final action:
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12/17/2024
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Title:
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Approve the Contract with Bitfocus, Inc., for CBE No. 607318-24, for Homeless Management Information System, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Jamie Sorenson, Director Social Services |
Recommendation:
title
Approve the Contract with Bitfocus, Inc., for CBE No. 607318-24, for Homeless Management Information System, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)
body
FISCAL IMPACT:
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Fund #: |
2031.000 |
Fund Name: |
County Grants |
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Fund Center: |
Various |
Funded PGM/Grant: |
Various |
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Amount: |
Not to exceed $2,105,026.43 annually |
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Description: |
Homeless Management Information System |
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Additional Comments: |
None |
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Fund #: |
2011.000 |
Fund Name: |
Emergency Solutions Grant |
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Fund Center: |
Various |
Funded PGM/Grant: |
Various |
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Amount: |
Not to exceed $12,000 annually |
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Description: |
Homeless Management Information System |
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Additional Comments: |
None |
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Fund #: |
2060.000 |
Fund Name: |
Detention Services Division |
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Fund Center: |
Various |
Funded PGM/Grant: |
Various |
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Amount: |
Not to exceed $12,000 annually |
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Description: |
Homeless Management Information System |
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Additional Comments: |
None |
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Fund #: |
2970.000 |
Fund Name: |
Human Services and Education Sales Tax |
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Fund Center: |
Various |
Funded PGM/Grant: |
Various |
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Amount: |
Not to exceed $200,000 annually |
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Description: |
Homeless Management Information System |
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Additional Comments: |
The total Contract is estimated in the amount not to exceed $16,303,185.00 should all renewal options be exercised. |
BACKGROUND:
This Contract is to provide services, software licenses, maintenance, support, training, and development of data from all homeless service providers in the community to capture basic description information on every homeless person serviced and develop community-specific training programs to support the homeless service providers utilizing HMIS with Bitfocus, Inc. (SBE).
A Fiscal Directive No. 6, Competitive Bidding Exception, was approved because it is critical that County provides continuity of the data system that has been used for the past 13 years.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from January 1, 2025, through December 31, 2025 and includes the option to renew for 6, one-year periods.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.115.1(h), the competitive bidding process is not required as the item to be purchased pertains to software for computers.
Bitfocus, Inc. currently holds a Clark County Vendor Registration.
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