File #: 25-2471   
Status: Passed
File created: 6/3/2025 In control: Clark County Board of Commissioners
On agenda: 6/17/2025 Final action: 6/17/2025
Title: Approve the increase of funding to the Contract with Environmental Systems Research Institute, Inc. (ESRI), for CBE No. 604790-18 for Geographic Information Systems (GIS); and authorize the Chief Financial Officer or her designee to issue purchase orders; subject to approved budget appropriations; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. C604790-18 Disclosure

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Jessica Colvin, Chief Financial Officer Bob Leek, Chief Information Officer

Recommendation: 

title

Approve the increase of funding to the Contract with Environmental Systems Research Institute, Inc. (ESRI), for CBE No. 604790-18 for Geographic Information Systems (GIS); and authorize the Chief Financial Officer or her designee to issue purchase orders; subject to approved budget appropriations; or take other action as appropriate. (For possible action)

body

 

 

FISCAL IMPACT:

Fund #:

4380.000

Fund Name:

IT25OpenDoor

Fund Center:

1100761000

Funded PGM/Grant:

N/A

Amount:

$342,358.31

Description:

GIS Products and Support

Additional Comments:

The total Contract award was in the amount of $1,589,401.69. To date, the total Contract amount used is $1,348,994.93. The additional funding increase of $342,358.31 will bring the total Contract amount to $1,931,760.

 

BACKGROUND: 

On April 19, 2018, the Board of County Commissioners (Board) approved the award of CBE No. 604790-18 to Environmental Systems Research Institute, Inc. (LBE) in the amount of $814,401.69 for Geographical Information Systems (GIS) software and services.

This Contract is for the software and services that enable County to provide many geographic data services to all County departments including data creation, web applications, and map products with ESRI (LBE).

The following are the pertinent provisions of the Contract:
•                     The term of the Contract was from date of award through 5 years. Amendment No. 1 extended the                      Contract for an additional five (5) one-year periods. 
•                     Included the County’s option to terminate for cause, convenience or default and suspend the Contract                      with advanced written notice.

A revised Fiscal Directive No. 6, Competitive Bidding Exception, was approved because ESRI is the only seller of their software and do not have any direct competitors that offer the same or similar products. 

This approval will provide for the purchase of additional licenses to utilize the ESRI GIS software.

ESRI currently holds a Clark County Business License.