CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Jamie Sorenson, Director Social Services |
Recommendation:
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Approve an Amendment to the Contract with Bitfocus, Inc., for CBE No. 607318-24, for Homeless Management Information System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
N/A |
Fund Name: |
N/A |
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Fund Center: |
N/A |
Funded PGM/Grant: |
N/A |
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Amount: |
No fiscal impact |
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Description: |
Homeless Management Information System |
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Additional Comments: |
Amendment No. 1 has no fiscal impact. The total Contract amount remains the same in the amount not to exceed $16,303,185. |
BACKGROUND:
On December 17, 2024, the Board of County Commissioners (Board) approved the award of CBE No. 607318-24 for Homeless Management Information System (HMIS) to Bitfocus, Inc. (SBE) in the amount of $16,303,185 to provide services, software licenses, maintenance, support, training and development of data from all homeless service providers in the community to capture basic description information on every homeless person serviced and develop community-specific training programs to support the homeless service providers utilizing HMIS.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from January 1, 2025, through December 31, 2025, and included the option to renew for 6, one-year periods. There are 5 renewal options remaining.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Approval of Amendment No. 1 will provide for an additional Scope of Work to create a unit and bed management tracking system within the Inventory Module. The attached Amendment No. 1 document details the modifications involved.
Bitfocus, Inc. currently holds a Clark County Vendor Registration.
Contract Summary:
BCC Agenda Date Agenda Item No. Description Amount (*)
12/17/2024 12 Award Not to exceed $16,303,185
8/18/2026 TBD Amendment No. 1 No Fiscal Impact
New Total Contract Amount Not to exceed $16,303,185
(*) Amounts reported reflect the maximum allowable and are inclusive of annual escalators.