University Medical Center of Southern Nevada
Board of Hospital Trustees
AGENDA ITEM
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Petitioner: |
Mason Van Houweling, Chief Executive Officer |
Recommendation:
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Approve and authorize the Chief Executive Officer to sign the First Amendment to Hosting Service Agreement with Epic Hosting, LLC and University Medical Center of Southern Nevada (“UMC”); and request for additional funding for licensing and project implementation with Epic Systems Corporation; or take action as deemed appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
5430.009 |
Fund Name: |
UMC Operating Fund |
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Fund Center: |
3000999902 |
Funded PGM/Grant: |
N/A |
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Amount: |
Additional NTE total of $16,329,898 |
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Description: |
Electronic Health Record Software Hosting Services; funding to support increases in Licensing costs |
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Additional Comments: |
CBE: NRS 332.115(1)(h) - Computer Software Amendment 1 Hosting Services - extend for five (5) years from 4/11/2022 to 4/10/2027 Beaker Project Implementation - extend for one (1) year from 7/1/2021 to 6/30/2022 |
BACKGROUND:
On May 3, 2016, the Board of Hospital Trustees approved the Hosting Services Agreement (“Agreement”) with Epic Hosting, LLC (“Epic”) under which Epic will provide hosting services for UMC’s Electronic Health Record System. The benefits of a hosted solution are: centralized support model that is direct through Epic, reduced staffing resources, no required server hardware purchases, and all software updates will be managed by Epic. Epic will assume all support and maintenance of the system remotely. The Term of the Agreement is from April 11, 2017 to April 10, 2022.
This First Amendment requests to extend the Term of the Agreement by five (5) years ending April 10, 2027 and to add an additional funding of NTE $5,993,700 to support this service.
In addition, staff requests approval of the following funding appropriations for Epic Systems Corporation to account for increased services contemplated under UMC’s current licensing agreement and Beaker project scope of work:
• extension for the Beaker project implementation timeline at a NTE cost of $5,336,198;
• additional funding of $5,000,000 to support volume increases in Epic Licensing costs through June 30, 2022.
UMC’s Chief Information Officer has reviewed and recommends approval of this Amendment and funding appropriation request. This Amendment has been approved as to form by UMC’s Office of General Counsel.
Epic currently holds a Clark County business license.
This Amendment and the additional funding request were reviewed by the Governing Board at their June 30, 2021 meeting and recommended for approval by the Board of Hospital Trustees.