Clark County - File #: 23-1701

• File #: 23-1701
• Status: Agenda Ready
• File created: 12/4/2023
• In control: Clark County Board of Commissioners
• On agenda: 1/2/2024
• Title: Approve the award of Bid No. 606780-23, for Annual Requirements Contract for Street Name Sign Materials and Panels, to the sole bidder. Staff recommends award to Southwest Traffic Systems for Package 1 and cancel Package 2; or take other action as appropriate. (For possible action)

Date	Action By	Action	Result
1/2/2024	Clark County Board of Commissioners	Approved as Recommended; Agenda note: Item No. 12 Minutes

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

Petitioner:

Jessica Colvin, Chief Financial Officer Denis Cederburg, Director of Public Works

Recommendation: 

title

Approve the award of Bid No. 606780-23, for Annual Requirements Contract for Street Name Sign Materials and Panels, to the sole bidder. Staff recommends award to Southwest Traffic Systems for Package 1 and cancel Package 2; or take other action as appropriate. (For possible action)

body

FISCAL IMPACT:

Fund #:	2020.000	Fund Name:	Public Works Road Fund
Fund Center:	1260220000	Funded PGM/Grant:	N/A
Amount:	$219,243.40 Annually
Description:	Annual Requirements Contract for Street Name Sign Materials and Panels
Additional Comments:	The total Contract award is estimated in the amount of $1,401,077.81 should all renewal options be exercised, with increased user requirements included.

BACKGROUND: 

Bid No. 606780-23, for Annual Requirements Contract for Street Name Sign Materials and Panels was advertised on August 31, 2023 and opened on October 3, 2023. The Bid amounts are as follows:

BID RECEIVED FOR PACKAGE 1:                                                                                    BID AMOUNT FOR PACKAGE 1:                     
Southwest Traffic Systems (NBE)                                                  $219,234.40

No Bids Received for Package 2

This Contract is for street name sign materials and panels.

The following are the pertinent provisions of the Contract:
•                     The term of the Contract is from date of award through November 31, 2024 and includes the option to                      renew for 4 one-year periods and includes a 3-month extension.
•                     Includes the option to increase the award amount up to 20% based on possible increased user                      requirements for the renewal terms and approved budget appropriations.
•                     Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
•                     Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with                      advanced written notice.

The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.

Southwest Traffic Systems currently holds a Clark County Business License.