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On agenda:
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7/19/2022
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Final action:
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Title:
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Approve the award of Bid No. 606176-22, for Annual Requirements Contract for Testing, Inspection, Maintenance Services and Purchase of Portable Fire Extinguishers Countywide to the low responsive and responsible bidder, contingent upon submission of the required insurance. Staff recommends award to Ace Fire Systems, LLC; and acceptance of withdrawal of the Bid received from GF Fire Design, LLC; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Deputy County Manager Lisa Kremer, Director of Real Property Management |
Recommendation:
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Approve the award of Bid No. 606176-22, for Annual Requirements Contract for Testing, Inspection, Maintenance Services and Purchase of Portable Fire Extinguishers Countywide to the low responsive and responsible bidder, contingent upon submission of the required insurance. Staff recommends award to Ace Fire Systems, LLC; and acceptance of withdrawal of the Bid received from GF Fire Design, LLC; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
Various |
Fund Name: |
Various |
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Fund Center: |
Various |
Funded PGM/Grant: |
N/A |
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Amount: |
$544,685.81 Annually |
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Description: |
Testing, Inspection, Maintenance Services and Purchase of Portable Fire Extinguishers Countywide |
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Additional Comments: |
The total Contract award is estimated in the amount of $3,109,685.26 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
Bid No. 606176-22, for Annual Requirements Contract for Testing, Inspection, Maintenance Services and Purchase of Portable Fire Extinguishers Countywide was advertised on April 12, 2022 and opened on May 18, 2022. The Bid Amounts are as follows:
BIDS RECEIVED: BID AMOUNTS:
GF Fire Design, LLC (NBE) $181,614.40*
Ace Fire Systems, LLC (NBE) $544,685.81
*GF Fire Design, LLC requested the opportunity to withdraw in lieu of being formally rejected because of calculation errors.
This Contract is for Testing, Inspection, Maintenance Services and Purchase of Portable Fire Extinguishers Countywide.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from date of award through June 30, 2023 and includes the option to renew for 4, one-year periods.
• Includes the option to increase the award amount up to 10% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.
Ace Fire Systems, LLC currently holds a Clark County Business License.
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