CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Deputy County Manager Lisa Kremer, Director of Real Property Management |
Recommendation:
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Approve the award of Bid No. 606550-23, for Annual Requirements Contract for Package 1 - Full-Coverage Maintenance Services and Package 2 - Upgrades and Replacement of Chiller Units Countywide, to the low responsive and responsible bidder, contingent upon submission of the required bonds and insurance. Staff recommends award to Chill Rite, Inc.; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
Various |
Fund Name: |
Various |
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Fund Center: |
Various |
Funded PGM/Grant: |
N/A |
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Amount: |
$1,055,232 Annually |
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Description: |
Annual Requirements Contract for Package 1 - Full-Coverage Maintenance Services and Package 2 - Upgrades and Replacement of Chiller Units Countywide |
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Additional Comments: |
The total Contract award is estimated in the amount of $6,321,381.03 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
Bid No. 606550-23, for Annual Requirements Contract for Package 1 - Full-Coverage Maintenance Services and Package 2 - Upgrades and Replacement of Chiller Units Countywide was advertised on March 9, 2023 and opened on April 12, 2023. The Bid amounts are as follows:
BIDS RECEIVED: BID AMOUNTS:
Chill Rite, Inc. (SBE) $1,055,232.00
Johnson Control Inc. (NBE) $1,069,872.00
Mesa Energy Systems (NBE) $1,434,547.56
Trane US Inc. (NBE) $1,434,547.56
ACCO Engineered Systems (NBE) $2,287,824.00
This Contract is for Package 1 - Full-Coverage Maintenance Services and Package 2 - Upgrades and Replacement of Chiller Units Countywide.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from date of award through June 30, 2024, and includes the option to renew for 4, one-year periods and included a 3 month extension.
• Includes the option to increase the award amount up to 10% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.
Chill Rite, Inc. currently holds a Clark County Business License.