File #: 24-084   
Status: Agenda Ready
File created: 1/10/2024 In control: Clark County Board of Commissioners
On agenda: 2/6/2024 Final action:
Title: Approve the Contract with Cybersafe Limited dba CyberSafe, for CBE No. 606848-23, for Software License Agreement, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. C606848-23 Disclosure, 3. C606848-23 Contract

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Jessica Colvin, Chief Financial Officer Caroline Santoro, Director of Enterprise Resource Planning    

Recommendation: 

title

Approve the Contract with Cybersafe Limited dba CyberSafe, for CBE No. 606848-23, for Software License Agreement, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)

body

 

 

FISCAL IMPACT:

Fund #:

4380.500

Fund Name:

ERP Capital Projects

Fund Center:

1020219000

Funded PGM/Grant:

N/A

Amount:

$238,044 Initial Term

Description:

Software License Agreement

Additional Comments:

The initial Contract award is estimated in the amount of $238,044 with annual maintenance of $39,674. The Contract will renew annually as long as the department uses the software and the Contract value will be based on budget appropriations.

 

BACKGROUND: 

This Contract is for software licenses, maintenance, and support with CyberSafe Limited dba Cybersafe (LBE).

A Fiscal Directive No. 6, Competitive Bidding Exception, was approved because the Department of Enterprise Resource Planning need software that can successfully integrate with SAP's security framework and Business Applications.

The following are the pertinent provisions of the Contract:
                     •                     The term of the Contract is from the effective date and will be in place as long as the department                      uses the software. 
•                     Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
•                     Includes termination for convenience for either party with a 90-day written notice to the other party and                      termination for cause by either party.

The recommendation of award is in accordance with NRS 332.115.1(h), the competitive bidding process is not required as the item to be purchased pertains to software for computers.

The Business License Department has determined that a Clark County Business License is not required for this effort.