CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Bob Leek, Chief Information Officer |
Recommendation:
title
Approve the 4th Amendment to the Contract with Accela Inc., for CBE No. 605880-21, for Subscription Service Agreement; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Information Technology |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$4,971,359.08 |
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Description: |
Subscription Service Agreement |
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Additional Comments: |
Amendment No. 4 will increase the Contract amount by $4,971,359.08, for a new total Contract amount of $9,702,761.49. |
BACKGROUND:
On September 21, 2021, the Board of County Commissioners (Board) approved the award of CBE No. 605880-21 for Subscription Service Agreement to Accela, Inc. in the amount of $5,172,326.86 for land-use permitting software for Building, Fire Prevention, Code Enforcement, Comprehensive Planning and Public Works.
The following are the pertinent provisions of the Contract:
• Approval of this item will ratify the continued services that took place under the contract terms from September 29, 2026, when the contract term ended to the current Board action.
• The term of the Contract was from September 30, 2021, through September 29, 2026.
• Included the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the option to increase the award amount up to 1.5% for possible price increases for renewal terms.
• Included a fiscal funding out clause and termination for cause, with advanced written notice.
A revised Fiscal Directive No. 6, Competitive Bidding Exception, was approved for continuity of the platform's licenses and services for multiple County departments.
Amendment No. 1 utilized the I.T. Delegation of Authority to provide two (2) one (1) hour Analysis Finding document sessions.
Amendment No. 2 utilized the I.T. Delegation of Authority to provide a one-time fee increasing the support from standard support to preferred support.
Amendment No. 3 utilized the I.T. Delegation of Authority to provide additional licenses and support.
Approval of Amendment No. 4 will add five years to the contract term. The attached Amendment No. 4 document details the modifications and costs involved. This Amendment will be backdated to September 30, 2026.
Accela, Inc. currently holds a Clark County Vendor Registration.
Contract Summary:
BCC Agenda Date Agenda Item No. Description Amount (*)
September 21, 2021 23 Award $5,172,326.86
February 9, 2022 N/A Amendment No. 1- CCIT Delegation
of Authority No fiscal impact
April 27, 2022 N/A Amendment No. 2- CCIT Delegation
of Authority -$ 10,343.61
January 24, 2023 N/A Amendment No. 3- CCIT Delegation
of Authority -$ 430,581.04
Pending Pending Amendment No. 4 $4,971,359.08
New Total Contract Amount $9,702,761.49
(*) Amounts reported reflect the maximum allowable and are inclusive of annual escalators.