CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Deputy County Manager |
Recommendation:
title
Approve an Amendment to the Contract with Majesco for RFP No. 603109-13, for Long-Term Leave Tracking System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Information Technology |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$10,254.38 |
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Description: |
Long-Term Leave Tracking System |
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Additional Comments: |
The initial Contract amount was $328,310. Amendment No. 1 increased the Contract amount by $521,640. Amendment No. 2 increased the Contract amount by $130,000. Amendment No. 3 had no fiscal impact. Amendment No. 4 will increase Contract amount by $10,254.38 for a new total Contract amount of $990,204.38. |
BACKGROUND:
On June 17, 2014, the Board of County Commissioners (Board) approved the award of RFP No. 603109-13 to ClaimVantage, Inc. (LBE) in the amount of $328,310 for professional services, additional infrastructure, and license subscription. On September 20, 2022, the Department of Administrative Services, Purchasing and Contracts Division, approved the assignment of ClaimVantage to Majesco.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from June 17, 2014 through June 16, 2015 and included the option to renew for one-year periods as long as the software was used.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Amendment No. 1 provided additional professional services, infrastructure, and increased license fees.
Amendment No. 2 provided for a one-time purchase of additional professional services and required support and maintenance.
Amendment No. 3 provided for a change in the pricing model from the number of records identified to the number of licensed users. It also corrected previous errors in the Contract total.
Approval of Amendment No. 4 will extend current and final term an additional 3 months, through October 31, 2023. The attached Amendment No. 4 document details the modifications and costs involved.
The Business License Department has determined that a Clark County Business License is not required for this effort.