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On agenda:
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9/19/2023
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Final action:
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Title:
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Approve an Amendment to the Contracts with Bob Barker Company, Inc. - Packages 1, 2, 3, and 8; Victory Supply - Packages 4, 5, and 7; and Tabb Textiles Co., Inc. - Package 6, for Bid No. 604349-17, for Annual Requirements Contract for Inmate Clothing and Accessories; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Fred Haas, Deputy Chief, Detention Services Division Jack Martin, Director of Juvenile Justice Services |
Recommendation:
title
Approve an Amendment to the Contracts with Bob Barker Company, Inc. - Packages 1, 2, 3, and 8; Victory Supply - Packages 4, 5, and 7; and Tabb Textiles Co., Inc. - Package 6, for Bid No. 604349-17, for Annual Requirements Contract for Inmate Clothing and Accessories; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
2060.000 |
Fund Name: |
Detention Center |
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Fund Center: |
5000410750 |
Funded PGM/Grant: |
N/A |
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Amount: |
$248,506.20 Packages 1 - 8 |
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Description: |
Annual Requirements Contract for Inmate Clothing and Accessories |
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Additional Comments: |
N/A |
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Fund #: |
1010.000 |
Fund Name: |
General Fund |
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Fund Center: |
1240713010 |
Funded PGM/Grant: |
N/A |
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Amount: |
$25,000 Packages 5 - 8 |
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Description: |
Annual Requirements Contract for Inmate Clothing and Accessories |
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Additional Comments: |
N/A |
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Fund #: |
1010.000 |
Fund Name: |
General Fund |
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Fund Center: |
1240715010 |
Funded PGM/Grant: |
N/A |
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Amount: |
$25,000 Packages 5 - 8 |
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Description: |
Annual Requirements Contract for Inmate Clothing and Accessories |
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Additional Comments: |
The initial Contract amount was $1,862,440.59. Amendment No. 1 had no fiscal impact. Amendment No. 2 increased the Contract amount by $298,506.20. Amendment No. 3 will increase the Contract amount by $298,506.20, for a new total Contract amount of $2,459,452.99 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
On August 15, 2017, the Board of County Commissioners (Board) approved the award of Bid No. 604349-17 for Annual Requirement Contract for Inmate Clothing and Accessories to Bob Barker Company, Inc. (LBE) for Packages 1, 2, 3, and 8; Victory Supply (LBE) for Packages 4, 5, and 7; and Tabb Textiles Co., Inc. (SBE) for Package 6 in the amount of $1,862,440.59 for the provision of clothing and bedding accessories for inmates of Clark County.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from August 15, 2017 through June 30, 2018 and included the option to renew for 4, one-year periods and included a 120-day extension. The extension was exercised through October 28, 2023.
• Included the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Amendment No. 1 added a Drastic Market Conditions clause to the Contracts.
Amendment No. 2 added an additional renewal year through June 30, 2023 to allow for a new bid award.
Approval of Amendment No. 3 will revise the extension clause from 120 calendar days to up to twelve (12) months on a month-to-month basis, to allow for a new bid award. The attached Amendment No. 3 document details the modifications and costs involved.
The Business License Department has determined that a Clark County Business License is not required for this effort.
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