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On agenda:
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2/6/2024
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Final action:
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Title:
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Ratify and Approve an Amendment to the Contract with Phoenix Trading, Inc. dba Amercare Products, Inc. for Package 1, and Brady Industries of Nevada, LLC dba Brady IFS for Packages 2 and 3, for BID No. 606572-23, for Annual Requirements Contract for Hygiene Supplies; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Fred Haas, Deputy Chief of Detention Abigail Frierson, Deputy County Manager |
Recommendation:
title
Ratify and Approve an Amendment to the Contract with Phoenix Trading, Inc. dba Amercare Products, Inc. for Package 1, and Brady Industries of Nevada, LLC dba Brady IFS for Packages 2 and 3, for BID No. 606572-23, for Annual Requirements Contract for Hygiene Supplies; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
body
FISCAL IMPACT:
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Fund #: |
1010.000 |
Fund Name: |
General Fund |
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Fund Center: |
1240715000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$67,096.56 |
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Description: |
Annual Requirements Contract for Hygiene Supplies |
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Additional Comments: |
The initial Contract amount was $1,085,848.71, Amendment No. 1 will increase the Contract amount by $67,096.56, for a new total Contract amount of $1,152,945.27. |
BACKGROUND:
On November 21, 2023, the Board of County Commissioners (Board) approved the award of Bid No. 606572-23 for Annual Requirements Contract for Hygiene Supplies to Phoenix Trading, Inc. dba Amercare Products, Inc. (WBE) for Packages 1 and 5, Brady Industries of Nevada, LLC dba Brady IFS (NBE) for Packages 2-3, and Charm-Tex, Inc. (WBE) for Package 4 in the amount of $1,085,848.71 for personal hygiene supplies for the inmates at the Clark County Detention Center and the Department of Juvenile Justice Services.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award through October 31, 2024 and included the option to renew for 4, one-year periods. There are 4 renewal options remaining.
• Included the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Approval of Amendment No. 1 will provide for personal hygiene supplies for juveniles within the Department of Family Services. The attached Amendment No. 1 document details the modifications and costs involved.
Brady Industries of Nevada, LLC dba Brady IFS currently holds a Clark County Business License.
The Business License Department has determined that a Clark County Business License is not required for Phoenix Trading, Inc. dba Amercare Products, Inc. for this effort.
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