CLARK COUNTY Water Reclamation District
Board of Trustees
AGENDA ITEM
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Petitioner: |
Thomas A. Minwegen, General Manager |
Recommendation:
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Approve and authorize the General Manager to issue purchase orders to DXP Enterprises, Inc. dba Cortech Engineering, LLC, a DXP Company (David Little, President/CEO), the authorized sole source distributor for the procurement of various Manufacturer Authorized Equipment, Parts, and Technical Support on an as needed basis, District CBE No. 240007; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
O&M and Capital Funds |
Fund Name: |
CCWRD General Funds |
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Fund Center: |
CCWRD Funds |
Funded PGM/Grant: |
N/A |
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Amount: |
$150,000 estimated annually |
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Description: |
Manufacturer Authorized Equipment, Parts, and Technical Support |
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Additional Comments: |
The expenditures will be allocated based on approved budgets. |
BACKGROUND:
The District maintains an ongoing need to procure various manufacturer equipment, parts, and related services to support its wastewater treatment operations, which includes, but is not limited to, solids separation, pumping, and ozone disinfection. To ensure uninterrupted operations and maintain critical processes, a readily available source of equipment, replacement parts, and technical support is necessary.
Staff confirmed that DXP Enterprises, Inc. dba Cortech Engineering, LLC, a DXP Company (Cortech Engineering, LLC, a DXP Company), is the authorized sole source distributor of various manufacturer authorized equipment and compatible parts for the District's existing equipment.
Staff recommends that the Board approve and authorize the General Manager to issue purchase orders to Cortech Engineering, LLC, a DXP Company for various manufacturer equipment, parts, and technical support on an as needed basis, for as long as the competitive bidding exception applies. Staff will submit an annual report to the Board detailing incurred expenditures.
The following are pertinent provisions of the agreement:
• The term of the agreement is from January 1, 2025, and will continue for as long as the competitive bidding exception applies, with a price increase not to exceed 10% for each year of the contract term;
• The agreement includes the option to terminate or suspend for cause or convenience with advance written notice of intent.
In accordance with NRS 332.115.1 (a) & (d), the competitive bidding process is not required because the parts and equipment can only be purchased from a sole source distributor and the equipment is compatible with existing equipment. Clark County Business License has determined that a business license or a business registration is not required because the items are being drop shipped. Cortech Engineering, LLC, a DXP Company is a large business enterprise (LBE).
This agenda item has been reviewed and approved by the District General Counsel.