CLARK COUNTY Water Reclamation District
Board of Trustees
AGENDA ITEM
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Petitioner: |
Thomas A. Minwegen, General Manager |
Recommendation:
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Approve and authorize the General Manager to utilize the Sourcewell Cooperative Purchasing Agreement No. 101221-SCA, competitively solicited and awarded to Sewer Equipment Co. of America, for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies; and issue purchase orders to the local authorized dealer, Arizona Wastewater Industries, Inc. (Scott Hall, President), for the procurement of new Sewer Cleaning Trucks, District CFN No. 240014; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
Capital Funds |
Fund Name: |
CCWRD General Funds |
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Fund Center: |
CCWRD Funds |
Funded PGM/Grant: |
N/A |
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Amount: |
$612,750 estimated annually |
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Description: |
Sewer Cleaning Trucks |
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Additional Comments: |
The expenditures will be allocated based on approved budgets. |
BACKGROUND:
The District's Collection System Service Center utilizes Sewer Jet Rod trucks to support its daily operation and maintenance of the collection system. Specifically, these specialized sewer cleaning trucks are used to clean out sewer lines, and help to ensure that the sewer collection system is maintained in an efficient and effective manner.
On November 24, 2021, the Sourcewell Cooperative and its Authorized Body awarded Agreement No. 101221- SCA for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies to Sewer Equipment Co. of America. The ability to utilize the Sourcewell agreement will offer the District lower costs due to volume discounts and satisfy the District's need to procure new sewer cleaning trucks. Over the course of the contract period (two years and three months), the District will purchase a total of two (2) new sewer cleaning trucks.
Staff recommends that the Board authorize the General Manager to utilize the Sourcewell Agreement No. 101221- SCA for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies and issue purchase orders to Arizona Wastewater Industries, Inc., a local authorized dealer of the sewer cleaning trucks.
The following are pertinent provisions of the agreement:
• The initial term of the contract is from the date of award through November 29, 2025, subject to Sourcewell contractual terms and conditions, with a price increase not to exceed 25% for each year of the contract term;
• The agreement includes the option to terminate or suspend for cause or convenience with advance written notice of intent.
In accordance with NRS 332.195.1(c), a governing body or its authorized representative may enter into a contract pursuant to solicitation by a cooperative purchasing organization like Sourcewell. Clark County Business License has determined that Sewer Equipment Co. of America, local authorized dealer, Arizona Wastewater Industries, Inc., (WBE) do not require a Clark County business license or Nevada business registration.
This agenda item has been reviewed and approved by the District General Counsel.