CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Deborah Conway, County Recorder |
Recommendation:
title
Approve an Amendment to the Contract with Harris Recording Solutions, for CBE No. 607356-24, for Verification of Official Records; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
4380.000 |
Fund Name: |
Information Technology Capital Projects |
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Fund Center: |
1060511000 |
Funded PGM/Grant: |
N/A |
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Amount: |
No fiscal impact |
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Description: |
Verification of Official Records |
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Additional Comments: |
Amendment No. 1 will have no fiscal impact, the total Contract amount will remain $3,218,000. |
BACKGROUND:
On April 15, 2025, the Board of County Commissioners (Board) approved the award of CBE No. 607356-24 for Verification of Official Records to Harris Recording Solutions (LBE) in the amount of $3,218,000 for verification of official records post auto-indexing.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award through November 30, 2025, and included the option to
renew for 1, one-year periods and included a three-month extension. There are no renewal options
remaining.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract
with advanced written notice.
Approval of Amendment No. 1 will extend the contract term through February 29, 2028, and revise Exhibit A, Phase 1: Estimated Investment to Verify Official Records Pricing. The attached Amendment No. 1 document details the modifications involved.
Harris Recording Solutions currently holds a Clark County Vendor Registration.
Contract Summary:
BCC Agenda Date Agenda Item No. Description Amount (*)
April 15, 2025 9 Contract award $3,218,000
Pending Pending Amendment No. 1 No fiscal impact
New Total Contract Amount $3,218,000
(*) Amounts reported reflect the maximum allowable and are inclusive of annual escalators.