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On agenda:
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7/6/2021
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Final action:
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Title:
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Ratify and approve an Amendment to the Contract with ClaimVantage, Inc., for RFP No. 603109-13, for Long-Term Leave Tracking System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Chief Administrative Officer Caroline Santoro, Director of Enterprise Resource Planning |
Recommendation:
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Ratify and approve an Amendment to the Contract with ClaimVantage, Inc., for RFP No. 603109-13, for Long-Term Leave Tracking System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Information Technology |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
No fiscal impact |
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Description: |
Long-Term Leave Tracking System |
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Additional Comments: |
The initial Contract amount was $80,450 and $27,540 annually thereafter. Amendment No. 1 increased the Contract amount by $81,500 for professional services and additional infrastructure and increased the annual subscription fees by $41,260 for a new annual amount of $68,800. Amendment No. 2 increased the Contract amount by $130,000. Amendment 3 will have no fiscal impact, for a Contract amount of $979,950 should the software continue to be used through June 30, 2024. |
BACKGROUND:
On June 17, 2014, the Board of County Commissioners (Board) approved the award of RFP No. 603109-13 to ClaimVantage, Inc. (LBE) in the amount of $80,450 for professional services, additional infrastructure, and license subscription if the system is used for 10 years.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from June 17, 2014 through June 16, 2015 and included the option to renew for one-year periods as long as the software was used.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Approval of Amendment No. 1 provided additional professional services, infrastructure and increased license fees.
Approval of Amendment No. 2 provided for a one-time purchase of additional professional services and required support and maintenance.
Amendment No. 3 will change the pricing model from the number of records identified to the number of licensed users. This approval will also correct previous errors in the Contract total. The attached Amendment No. 3 document details the modifications and costs involved.
The Business License Department has determined that a Clark County Business License is not required for this effort.
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