CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Chief Administrative Officer Nadia Hansen, Chief Information Officer |
Recommendation:
title
Ratify and approve the Contract with Know Ink, LLC, for CBE No. 605923-21, for Electronic Poll Book and Voter Registration System, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
4380.000 |
Fund Name: |
IT Capital |
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Fund Center: |
1100761000 |
Funded PGM/Grant: |
IT22APP11003.1 IT22APP11002.1 |
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Amount: |
$12,531,439.52 |
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Description: |
Electronic Poll Book and Voter Registration System |
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Additional Comments: |
The total Contract award is estimated in the amount of $12,531,439.52 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
This Contract is to implement a new electronic poll book and voter registration system with Know Ink, LLC (LBE).
A Fiscal Directive No. 6, Competitive Bidding Exception, was approved because of Know Ink, LLC's high security standards, innovative software tools and up-to-date hardware products.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from date of award through September 30, 2022 and includes the option to renew for 4, one-year periods.
• Includes the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.115.1(b), the competitive bidding process is not required as the services to be performed are professional in nature, (g), the competitive bidding process is not required as the item to be purchased pertains to hardware and associated peripheral equipment and devices for computers, (h), the competitive bidding process is not required as the item to be purchased pertains to software for computers.
Know Ink, LLC currently holds a Clark County Business License.