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File #: 21-1392   
Status: Agenda Ready
File created: 9/20/2021 In control: Clark County Board of Commissioners
On agenda: 10/19/2021 Final action:
Title: Authorize the termination of the Contract with Crescent Electric Supply Company, for Bid No. 604295-16, for Annual Requirements Contract for Traffic Signal and Street Light Lamps and Ballasts, Package No. 2 & 5; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report
Date Action ByActionResultAction DetailsMeeting DetailsVideo/Audio
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CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Les Lee Shell, Chief Administrative Officer Denis Cederburg, Director of Public Works

Recommendation: 

title

Authorize the termination of the Contract with Crescent Electric Supply Company, for Bid No. 604295-16, for Annual Requirements Contract for Traffic Signal and Street Light Lamps and Ballasts, Package No. 2 & 5; or take other action as appropriate.  (For possible action)

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FISCAL IMPACT:

Fund #:

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Fund Name:

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Fund Center:

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Funded PGM/Grant:

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Additional Comments:

None

 

BACKGROUND: 

On March 7, 2017, the Board of County Commissioners (Board) approved the award of Bid No. 604295-16; for Annual Requirements Contract for Traffic Signal and Street Light Lamps and Ballasts, Package No. 2 & 5 to Crescent Electric Supply Company (LBE).

This Contract is for the purchase of traffic signal and street light lamps and ballasts used by Public Works.

The following are the pertinent provisions of the Contract:
                     The term of the Contract was from date of award through December 31, 2017 and included the option to                      renew for 4, one-year periods.
                     Included the option to increase the award amount up to 20% based on possible increased user                      requirements for the renewal terms and approved budget appropriations.
                     Included the County’s option to terminate for cause, convenience or default and suspend the Contract                      with advanced written notice.

On August 24, 2021, Clark County received a copy of a Cancellation of Service Notice from Crescent Electric Supply Company dated March 23, 2021.  Clark County responded with an email dated July 21, 2021, offering to open discussion regarding the possibility of an increase in pricing.  Crescent Electric Supply Company denied this remedy and reaffirmed their desire to end the contract via email dated August 25, 2021.

On August 30, 2021, the Purchasing and Contracts Division issued a Notice of Intent to Terminate Contract for Cause and Notice of Meeting to Consider Administrative Action, by certified letter giving the minimum 21 working days’ notice. This letter stipulated that the Contract would be terminated effective October 19, 2021, subject to the Board's approval. Staff recommends that the Board terminate the Contract with Crescent Electric Supply Company.

This action is in accordance with General Conditions, Page No. II-5, Section 34, Termination for Cause.