Share to Facebook Share to Twitter Bookmark and Share
File #: 21-1396   
Status: Agenda Ready
File created: 9/20/2021 In control: Clark County Board of Commissioners
On agenda: 10/19/2021 Final action:
Title: Ratify and approve an Amendment to the Contract with Bitfocus, Inc., for, CBE No. 605337-19, for Homeless Management Information System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. C605337-19 Disclosure, 3. C605337-19 Amendment
Date Action ByActionResultAction DetailsMeeting DetailsVideo/Audio
No records to display.

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Les Lee Shell, Chief Administrative Officer Kevin Schiller, Director of Social Service    

Recommendation: 

title

Ratify and approve an Amendment to the Contract with Bitfocus, Inc., for, CBE No. 605337-19, for Homeless Management Information System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)

body

 

 

FISCAL IMPACT:

 

Fund #:

2011.000

Fund Name:

Emergency Solutions Grant

Fund Center:

1080719000

Funded PGM/Grant:

1080.ESG.2021

Amount:

$12,000 annually

Description:

 See below

Additional Comments:

 See below

 

Fund #:

2970.000

Fund Name:

AB309

Fund Center:

1270111000

Funded PGM/Grant:

N/A

Amount:

$28,500 one-time fee

Description:

 See below

Additional Comments:

 See below

 

Fund #:

2980.200

Fund Name:

CARES Act

Fund Center:

9990127011

Funded PGM/Grant:

N/A

Amount:

$201,600 one-time fee

Description:

 See below

Additional Comments:

 See below

 

Fund #:

2011.000

Fund Name:

Emergency Solutions Grant CARES Act (ESG-CV)

Fund Center:

1080719000

Funded PGM/Grant:

1080.ESGCV.2020

Amount:

$62,025 through October 2022

Description:

See below

Additional Comments:

See below

 

 

 

 

 

Fund #:

2011.000

Fund Name:

North Las Vegas ESG-CV

Fund Center:

1270111160

Funded PGM/Grant:

N/A

Amount:

$13,300 through October 2022

Description:

See below

Additional Comments:

See below

 

Fund #:

2011.000

Fund Name:

Emergency Solutions Grant CARES Act STATE ESG-CVNV

Fund Center:

1080719000

Funded PGM/Grant:

1080.ESGCVNV.2020

Amount:

$55,675 through October 2022

Description:

 See below

Additional Comments:

 See below

 

Fund #:

2060.000

Fund Name:

Detention Services Division

Fund Center:

5000410220

Funded PGM/Grant:

N/A

Amount:

$13,750; $12,000 annually

Description:

Homeless Management Information System

Additional Comments:

The initial Contract amount was $9,118,816.14, Amendment No. 1 increased the Contract amount by $50,000, Amendment No. 2 will increase the Contract amount by $446,850, for a new total Contract amount of $9,615,666.14 should all renewal options be exercised, with increased user requirements included.

 

BACKGROUND: 

On August 20, 2019, the Board of County Commissioners (Board) approved the award of CBE No. 605337-19 to Bitfocus, Inc. (SBE) in the amount of $9,118,816.14 to provide services, software license, maintenance, support, training and development of data from all homeless service providers in the community to capture basic description information on every homeless person serviced and develop community-specific Homeless Management Information System (HMIS) training programs to support the homeless service providers utilizing HMIS.

The following are the pertinent provisions of the Contract:
                     The term of the Contract was from August 20, 2019 through August 19, 2020 and included the option to                      renew for 4, one-year periods. There are 2 renewal options remaining.
                     Included the option to increase the award amount up to 25% based on possible increased user                      requirements for the renewal terms and approved budget appropriations.
                     Included the County’s option to terminate for cause, convenience or default and suspend the Contract                      with advanced written notice.

Amendment No. 1 provided an increase for enrollment, inventory of services and reporting capabilities for services that were developed in response to COVID-19.

Approval of Amendment No. 2 will add multiple scopes of work to the HMIS system to meet the needs for those affected by COVID-19.  The attached Amendment No. 2 document details the modifications and costs involved.

Bitfocus, Inc. currently holds a Clark County Business License.