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File #: 21-1552   
Status: Agenda Ready
File created: 10/18/2021 In control: Clark County Board of Commissioners
On agenda: 11/2/2021 Final action:
Title: Approve the General Manager to issue purchase orders to Trojan Technologies Group, ULC (Stephen Bell, President), the manufacturer and sole source distributor for Trojan products and services, for the procurement of Trojan Ultraviolet lamps, specialized parts, equipment, repair and technical support on an as needed basis, District CBE No. 210035; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. 210035-Agreement-Trojan Tech

CLARK COUNTY Water Reclamation District

Board of Trustees

AGENDA ITEM

 

Petitioner:

Thomas A. Minwegen, General Manager

Recommendation: 

title

Approve the General Manager to issue purchase orders to Trojan Technologies Group, ULC (Stephen Bell, President), the manufacturer and sole source distributor for Trojan products and services, for the procurement of Trojan Ultraviolet lamps, specialized parts, equipment, repair and technical support on an as needed basis, District CBE No. 210035; or take other action as appropriate.  (For possible action)

body

 

 

FISCAL IMPACT:

Fund #:

O&M and Capital Funds

Fund Name:

CCWRD General Funds

Fund Center:

CCWRD Funds

Funded PGM/Grant:

N/A

Amount:

$467,500.00 estimated annually

Description:

UV Lamps, Specialized Parts, Equipment, Repair, and Technical Support

Additional Comments:

The expenditures will be allocated based on approved budgets.

 

BACKGROUND: 

The District's Flamingo Water Resource Center treatment facility utilizes an Ultraviolet (UV) Light Disinfection System manufactured and distributed by Trojan Technologies Group, ULC. The District uses this system for final disinfection of effluent to meet its discharge standards. To ensure uninterrupted plant treatment operations and maintain critical processes, the District must have a readily available source of parts and services to replace, maintain, and support continuous operation of this equipment, which includes, but is not limited to, specialized UV lamps and various system components.

Staff confirmed that Trojan UV lamps, specialized parts, equipment, repair, and technical support are only available through its authorized sole source distributor, Trojan Technologies Group, ULC.

Staff recommends that the Board approve and authorize the General Manager to issue purchase orders to Trojan Technologies Group, ULC for Trojan UV lamps, specialized parts, and services on an as needed basis, for as long as the competitive bidding exception applies. Staff will submit an annual report to the Board detailing incurred expenditures.

The following are pertinent provisions of the agreement:
                     The term of the agreement is from the date of award and will continue for as long as the competitive bidding exception applies, with a price increase not to exceed 10% for each year of the contract term;
                     The agreement includes the option to terminate or suspend for cause or convenience with advance written notice of intent.

In accordance with NRS 332.115.1 (a) & (d), the competitive bidding process is not required because the parts, equipment, and services can only be purchased from a sole source distributor, and the equipment is compatible with existing equipment. Trojan Technologies Group, ULC, (LBE) currently holds a Clark County business license.

This agenda item has been reviewed and approved by the District General Counsel.