CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
Petitioner:
Les Lee Shell, Deputy County Manager Jessica Colvin, Chief Financial Officer
Recommendation:
title
Approve the award of Bid No. 606022-21, for Annual Requirements Contract for Ford Captive Parts, to the sole bidder. Staff recommends award to Silver State Ford dba Gaudin Ford; or take other action as appropriate. (For possible action)
body
FISCAL IMPACT:
Fund #:
Various
Fund Name:
Fund Center:
Funded PGM/Grant:
N/A
Amount:
$275,000 Annually
Description:
Annual Requirements Contract for Ford Captive Parts
Additional Comments:
The total Contract award is estimated in the amount of $1,680,012.35 should all renewal options be exercised, with increased user requirements included.
BACKGROUND:
Bid No. 606022-21, for Annual Requirements Contract for Ford Captive Parts was advertised on October 19, 2021 and opened on November 2, 2021. The Bid Amount is as follows: BID RECEIVED: % MARK-UP ABOVE COST: Silver State Ford dba Gaudin Ford (NBE) 6%Bid Amount above is for evaluation purposes and determination of low bid. Actual usage is listed in the Fiscal Impact.This Contract is for the purchase of Ford Captive Parts to be used on Clark County Fleet. The following are the pertinent provisions of the Contract:• The term of the Contract is from date of award through December 31, 2022 and includes the option to renew for 4, one-year periods.• Includes the option to increase the award amount up to 20% based on possible increased user requirements for the renewal terms and approved budget appropriations.• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.Silver State Ford dba Gaudin Ford currently holds a Clark County Business License.