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File #: 22-0013   
Status: Agenda Ready
File created: 12/15/2021 In control: Clark County Board of Commissioners
On agenda: 1/4/2022 Final action:
Title: Approve the award of Bid No. 606014-21, for Annual Requirements Contract for Carpet and Vinyl Purchase and Install Countywide, to the low responsive and responsible bidder, contingent upon submission of the required bonds and insurance. Staff recommends award to Henderson Floor Coverings Inc. dba Cloud Carpet One, Floor & Home; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. B606014-21 Disclosure

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Les Lee Shell, Deputy County Manager Lisa Kremer, Director of Real Property Management

Recommendation: 

title

Approve the award of Bid No. 606014-21, for Annual Requirements Contract for Carpet and Vinyl Purchase and Install Countywide, to the low responsive and responsible bidder, contingent upon submission of the required bonds and insurance. Staff recommends award to Henderson Floor Coverings Inc. dba Cloud Carpet One, Floor & Home; or take other action as appropriate. (For possible action)

body

 

 

FISCAL IMPACT:

Fund #:

Various

Fund Name:

Various

Fund Center:

Various

Funded PGM/Grant:

N/A

Amount:

$1,500,000 Annually

Description:

Carpet and Vinyl Purchase and Install Countywide

Additional Comments:

The total Contract award is estimated in the amount of $8,563,703.72 should all renewal options be exercised, with increased user requirements included.

 

BACKGROUND: 

Bid No. 606014-21, for Annual Requirements Contract for Carpet and Vinyl Purchase and Install Countywide was advertised on October 25, 2021 and opened on November 17, 2021.  The Bid Amounts are as follows:

BIDS RECEIVED:
                                                                                                                                                                        BID AMOUNTS:                     
Henderson Floor Coverings Inc. dba Cloud Carpet One, Floor & Home (NBE)
                              13%*
Elite Contracting (NBE)
                                                                                                                                                                                 13%

*The low bid was determined by a public drawing performed by the Clark County Clerk's Office. In accordance with Instructions to Bidders, section 26, Tie Bids.

Bid Amounts above are for evaluation purposes and determination of low bid. Actual usage is listed in the Fiscal Impact.

This Contract is for Carpet and Vinyl Purchase and Install Countywide.

The following are the pertinent provisions of the Contract:
                     The term of the Contract is from date of award through December 31, 2022 and includes the option to                      renew for 4, one-year periods.
                     Includes the option to increase the award amount up to 10 % based on possible increased user                      requirements for the renewal terms and approved budget appropriations.
                     Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
                     Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with                      advanced written notice.

The recommendation of award is in accordance with NRS 332.065.2, if the governing body or its authorized representative has advertised for or requested bids in letting a contract, the governing body or its authorized representative must award the contract to the lowest responsive and responsible bidder.

Henderson Floor Coverings Inc. dba Cloud Carpet One Floor & Home currently holds a Clark County Business License.