CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Les Lee Shell, Deputy County Manager Robert Vega, Acting Chief Information Officer |
Recommendation:
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Approve the Contract with ConvergeOne, Inc., for CBE No. 606149-22, for ExtraHop Network Traffic, contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contract; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Hardware/Software Maintenance |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$1,598,734.83 |
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Description: |
ExtraHop Network Traffic |
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Additional Comments: |
The total Contract amount is $1,598,734.82 should all renewal options be exercised, with increased user requirements included. |
BACKGROUND:
This Contract is for annual maintenance needed for the equipment and software for the ExtraHop network equipment with ConvergeOne, Inc. (LBE).
A Fiscal Directive No. 6, Competitive Bidding Exception, was approved because Clark County Information Technology solicited the ExtraHop equipment and software for network performances when using business applications, through ConvergeOne, Inc. under Bid 605162-19. Since the solicitation in 2019 annual maintenance continues to be needed.
The following are the pertinent provisions of the Contract:
• The term of the Contract is from date of award through May 30, 2023 and includes the option to renew for 4, one-year periods.
• Includes the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Includes the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Includes the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
The recommendation of award is in accordance with NRS 332.115.1(c), the competitive bidding process is not required as the additions to and repairs and maintenance of equipment may be more efficiently added to, repaired or maintained by a certain person, and NRS 332.115.1(h), the competitive bidding process is not required as the item to be purchased pertains to software for computers.
ConvergeOne Inc. currently holds a Clark County Business License.