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On agenda:
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5/21/2024
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Final action:
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Title:
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Approve an Amendment to the Contract with Tyler Technologies, Inc., for CBE No. 605011-18, for Software, Licenses and Professional Services for Las Vegas Justice Court Case Management System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Jessica Gurley, Justice Court Administrator |
Recommendation:
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Approve an Amendment to the Contract with Tyler Technologies, Inc., for CBE No. 605011-18, for Software, Licenses and Professional Services for Las Vegas Justice Court Case Management System; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
6880.100 |
Fund Name: |
Information Technology |
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Fund Center: |
1100109000 |
Funded PGM/Grant: |
N/A |
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Amount: |
$253,200 |
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Description: |
Software, Licenses and Professional Services |
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Additional Comments: |
The initial Contract amount was $292,236.77 annually, Amendment No. 1 increased the Contract amount by $250,000 annually, Amendment No. 2 had no fiscal impact, Amendment No. 3 had no fiscal impact, Amendment No. 4 will increase the Contract amount by $61,000 one-time fee and $192,200 annually, for a new annual Contract amount of $734,436.77 and a new total Contract amount of $3,469,707.81 should this Contract be used through June 30, 2028. |
BACKGROUND:
On August 6, 2019, the Board of County Commissioners (Board) approved the award of CBE No. 605011-18 for Software, Licenses & Professional Services for Las Vegas Justice Court Case Management to Tyler Technologies, Inc. (LBE) in the amount of $292,236.77 annually to provide software, licenses, support and professional services to the Case Management System for the Las Vegas Justice Court.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award until the County no longer requires maintenance and support of the software.
• Included the option to increase the award amount up to 5% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the option to increase the award amount up to 3% for possible price increases for renewal terms.
• Included the County’s option to terminate for cause, convenience or default and suspend the Contract with advanced written notice.
Amendment No. 1 provided for professional services for the case management system. It also revised Exhibit B to allow for a 3% cap on annual increases for the maintenance and support fees.
Amendment No. 2 added the product Defendant Access.
Amendment No. 3 added Exhibit 2c in its entirety.
Approval of Amendment No. 4 will revise Exhibit B per Amendment No. 1, add Revised Schedule 1 - Investment Summary, and Exhibits C and D. The attached Amendment No. 4 document details the modifications and costs involved.
Tyler Technologies, Inc. currently holds a Clark County Business License.
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