File #: 25-1839   
Status: Passed
File created: 1/13/2025 In control: Clark County Board of Commissioners
On agenda: 2/4/2025 Final action: 2/4/2025
Title: Approve the Master Contract and the selection and award of the Contracts with Apple Grove Treatment Center LLC dba Apple Grove Foster Care Agency, Eagle Quest, and Olive Crest, for RFQ No. 606777-23, for Specialized Foster Care; contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contracts; or take other action as appropriate. (For possible action)
Attachments: 1. Staff Report, 2. AIDR 3746 Specialized Foster Care RFQ 606777-23, 3. Q606777-23 Disclosures, 4. Q606777-23 Master Contract, 5. Q606777-23 Contract-Apple Grove Foster Care Agency, 6. Q606777-23 Contract-Eagle Quest, 7. Q606777-23 Contract-Olive Crest

CLARK COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM

 

Petitioner:

Jessica Colvin, Chief Financial Officer Abigail Frierson, Deputy County Manager

Recommendation: 

title

Approve the Master Contract and the selection and award of the Contracts with Apple Grove Treatment Center LLC dba Apple Grove Foster Care Agency, Eagle Quest, and Olive Crest, for RFQ No. 606777-23, for Specialized Foster Care; contingent upon submission of the required insurance; and authorize the Chief Financial Officer or her designee to sign the Contracts; or take other action as appropriate. (For possible action)

body

 

 

FISCAL IMPACT:

Fund #:

2370.000

Fund Name:

Child Welfare

Fund Center:

1250821000

Funded PGM/Grant:

N/A

Amount:

$16,500,000 annually

Description:

Specialized Foster Care Services

Additional Comments:

The total value of the award is estimated in the amount of $115,500,000 should all renewal options be exercised.

 

BACKGROUND: 

On May 2, 2024, Request for Qualification (RFQ) No. 606777-23 was advertised on the Clark County Purchasing website and in the Las Vegas Review Journal. Submittals were requested for specialized foster care services.

Submittals were received from the following firms: Apple Grove Treatment Center, LLC (NBE), Bamboo Sunrise (NBE), Eagle Quest (NBE), Friendly Homes of Vegas Valley, LLC (NBE), Greater Hope Foundation for Children Inc. (NBE), Nevada Youth Advocate Program (NBE), Olive Crest (NBE), Sandria LLC (NBE), and Shining Star Community Services (NBE).

An Ad-Hoc Committee comprised of 3 individuals from Department of Family Services and an outside expert reviewed and evaluated the submittals. After the evaluation, the Ad-Hoc Committee ranked the firms in the following order: Nevada Youth Advocate Program, Shining Star Community Services, Eagle Quest, Apple Grove Treatment Center, LLC., Olive Crest, Bamboo Sunrise and Sandria LLC. 

Purchasing and Contracts is still negotiating with Nevada Youth Advocate Program, Shining Star Community Services, Bamboo Sunrise, and Sandria LLC. and will execute the Master Contract with these providers.

The following is the pertinent provisions of the Contracts:
                     The term of the Contract is from date of award through December 31, 2025 and includes the option to                      renew for 6, one-year periods.
                     Includes the County's option to terminate for cause, convenience or default and suspend the Contract with                      advanced written noticed.

Additional providers identified will be qualified by Clark County Department of Family Services in accordance with the requirements of the RFQ and Purchasing and Contracts will execute the Master Contract with these providers.

The recommendation of award is in accordance with NRS 332.115.1, a discretionary award process is permissible because the County requires the services of some or all qualified providers of these services and, therefore, the contract is not, by its nature, adaptable to competitive bidding. Pursuant to internal policies and procedures, Clark County solicited these services through RFQ process.

Apple Grove Treatment Center LLC dba Apple Grove Foster Care Agency currently holds a Clark County Business License, Eagle Quest currently holds a Clark County Vendor Registration, and Olive Crest is a licensed Charitable Organization. All future qualified providers will be required to hold a Clark County Business License or Vendor Registration prior to Contract award.