CLARK COUNTY BOARD OF COMMISSIONERS
AGENDA ITEM
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Petitioner: |
Jessica Colvin, Chief Financial Officer Bob Leek, Chief Information Officer |
Recommendation:
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Approve an Amendment to the Contract with Accela, Inc., for CBE No. 606219-22, for Business License Implementation; and authorize the Chief Financial Officer or her designee to sign the Amendment; or take other action as appropriate. (For possible action)
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FISCAL IMPACT:
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Fund #: |
4380.000 |
Fund Name: |
BL Modernization |
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Fund Center: |
1100761000 |
Funded PGM/Grant: |
IT23BLModern |
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Amount: |
$2,720,400 |
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Description: |
Business License Implementation |
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Additional Comments: |
Amendment No. 2 will increase the Contract amount by $2,720,400 for a new total Contract amount of $11,720,390. |
BACKGROUND:
On November 9, 2022, the Board of County Commissioners (Board) approved the award of CBE No. 606219-22 for Business License Implementation to Accela, Inc. (LBE) in the amount of $8,999,990 for a business license software application.
The following are the pertinent provisions of the Contract:
• The term of the Contract was from date of award through October 31, 2023, and included the option to renew for 3, one-year periods. There are no renewal options remaining.
• Included the option to increase the award amount up to 25% based on possible increased user requirements for the renewal terms and approved budget appropriations.
• Included the County’s option to terminate for cause or default and suspend the Contract with advanced written notice.
Amendment No. 1 provided a revised payment structure changing it from deliverable payments to progress payments executed via I.T. Delegation, labeled Change Order No. 2. Change Order No. 1 was executed outside of Purchasing, updating the record ID configuration requirements in the scope.
Approval of Amendment No. 2 will extend the contract term by 13 months and add Change Order No. 3, attached hereto. The attached Amendment No. 2 document details the modifications and costs involved.
Accela, Inc. currently holds a Clark County Vendor Registration.
Contract Summary:
BCC Agenda Date Agenda Item No. Description Amount (*)
November 1, 2022 11 Contract Award $8,999,990
November 20, 2025 N/A I.T. Delegation No Fiscal Impact
August 4, 2026 Pending Amendment No. 2 $2,720,400
New Total Contract Value $11,720,390
(*) Amounts reported reflect the maximum allowable and are inclusive of annual escalators.